Last updated: October 2025

1. Controller

The responsible party for data processing within the meaning of the General Data Protection Regulation (GDPR) is:

Frank Dase
Gilleshütte 9
41352 Korschenbroich
Germany

Email: contact@thelabelmanager.com
Website: https://www.thelabelmanager.com

2. General Information on Data Processing

We process personal data of our users only insofar as this is necessary to provide a functional web application (“The Label Manager”) and to deliver our content and services.
Processing of personal data is generally carried out only after the user’s consent or when permitted by legal regulations.

3. Registration and User Account

To use the app, registration with an email address is required.
During registration we collect and store the following data:

Email address
Encrypted password
Date of registration
Label name or username (if applicable)

These data are used exclusively for the management of the user account and for the use of the app’s features.

Legal basis: Art. 6 (1) (b) GDPR (performance of a contract)

4. Access to Spotify Data (API Integration)

Our application allows users to retrieve and display data from Spotify (e.g. artist information, track statistics, popularity scores, previews).
This feature uses the Spotify Web API.
Users must authorize the connection to their Spotify account.
During this process, Spotify transmits certain personal data (such as user ID, public profile information, playlists, and statistics) in accordance with Spotify’s own terms of use and privacy policy.
These data are used solely to display the requested information within the application and are not permanently stored or shared with third parties, unless technically required.
Legal basis: Art. 6 (1) (a) GDPR (consent)
More information: Spotify Privacy Policy

5. Spotify Preview Player

The app may embed a Spotify preview player.
When you play music through this feature, a connection is established to Spotify’s servers.
Spotify may collect technical data such as your IP address and the time of access.

Legal basis: Art. 6 (1) (f) GDPR (legitimate interest in providing a functional and appealing service)

6. Newsletter Delivery

Users can send newsletters to stored contact lists through “The Label Manager.”
In this process, recipients’ email addresses and the email content are processed and temporarily stored on our servers.
Email delivery occurs solely on behalf of the respective user (the controller) who uploaded the email addresses.
Frank Dase (“The Label Manager”) acts as a data processor within the meaning of Art. 28 GDPR.
A double opt-in procedure can be used for newsletter subscriptions.
Recipients can unsubscribe at any time using the unsubscribe link included in every email.

Legal basis: Art. 6 (1) (a) GDPR (consent of the recipient) and Art. 6 (1) (f) GDPR (legitimate interest in providing the service)

7. Meta Ads / Facebook Ads Integration (planned)

In the future, “The Label Manager” may integrate with the Meta Ads API (Facebook / Instagram) to enable users to manage ad campaigns directly from the app.
This integration may involve connecting to Meta Platforms Ireland Ltd., during which certain personal data (e.g. campaign metrics, account IDs, audiences) may be processed and transmitted to Meta.
Such processing will only take place after the user has given explicit consent.

Legal basis: Art. 6 (1) (a) GDPR (consent) and Art. 6 (1) (b) GDPR (performance of a contract)
Further information: Facebook Privacy Policy

8. Contact by Email

If you contact us by email (e.g. via contact@thelabelmanager.com), we will process your personal data provided in the email (e.g. name, address, email content) solely for the purpose of responding to your inquiry.

Legal basis: Art. 6 (1) (b) GDPR (performance of a contract or pre-contractual measures)

9. Data Retention and Deletion

Personal data will be deleted once the purpose of storage no longer applies or upon the user’s request to delete their account, provided there are no legal obligations to retain such data.

10. Data Subject Rights

Under the GDPR, users have the following rights:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object to processing (Art. 21 GDPR)

Users also have the right to lodge a complaint with the competent supervisory authority:

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (LDI NRW)

PO Box 20 04 44
40102 Düsseldorf, Germany
https://www.ldi.nrw.de

11. Data Security

We implement appropriate technical and organizational measures to protect personal data against loss, misuse, and unauthorized access.
The connection to our app is encrypted via HTTPS (TLS).

12. Changes to This Privacy Policy

We reserve the right to update this privacy policy as necessary to reflect legal or technical developments.
The latest version is always available at:
👉 https://www.thelabelmanager.com/privacy